Format a Book in Word: Graphics

By Colin Dunbar

Although graphic images will mainly be used in non-fiction books, you may want to add a graphic in a fictional book, e.g. a line illustration at the start of a chapter.

You can use graphics with many formats in your book. These include JPG, PNG, GIF, etc.

Insert a Graphic

Click your pointer at the place where you want the graphic image placed, e.g. if you want to place an image at the start of a paragraph, click your pointer at the start of the paragraph (see below).

image 0Click the Insert tab.

image 1Click the Picture button.

Navigate to the folder where your graphic images are on your hard drive.

image 2

Click the image you want to place in your manuscript.

Click Insert.

The image will be at the point where your pointer is. This is not very design friendly, but we can now manipulate the image so that it looks better on the page.

graphic 1

To resize the image, place your pointer on one of the corner nodes, and holding your left button down, drag it to the size you want (see below).

graphic 2

Text Wrapping

When you insert the image in your book, it doesn’t look too good. You can now use text wrapping to do a few other things, depending on what affect you want.

Click your image (the nodes will display, see below).

graphic 3The Format toolbar will display (if not, click the Format tab).

graphic 4Click the Text Wrapping drop down menu, on the right of the Format toolbar.

image 3

Click the Square option. The text will wrap around the image (see below). You can now click the image and drag it to the position you want it, for example, you can drag it to the right and have it aligned on the right edge of the text.

graphic 5

graphic 6

The Tight option is similar to the Square option.

The other text wrapping options are:

Behind Text (this option is not practical for images in a book – it could be used as a watermark, but the density of the image should be correct so that the text can still be easily read). You will also notice that it can be difficult to select the image when this option is used.

graphic 7

In Front of Text (again, I have no idea what Microsoft were thinking with this option). Actually, I cannot think of a practical application for this option.

graphic 8

Top and Bottom (this option is similar to In Line with Text, but this option allows text to be placed above and below the image).

graphic 9

The Through option is the same as the Square option.

To change the white space around the image, right-click the image. Choose Format Picture.

graphic 10

The Format Picture window will display.

If it’s not selected, click the Layout tab.

graphic 12

Click the Advanced button.

graphic 13

In the Distance from text frame, change the Top and Bottom values (this is the space at the top and bottom of the image). Depending on the Text Wrapping option you have chosen, the Left and Right options will also be available.

graphic 14


Captions assist your readers to better use and understand your book. Your captions should be descriptive and help your reader identify the image.

Click the References tab.

Place your pointer where you want the caption to be (usually below the image).

image 4

Click the Insert Caption button.

graphic 15

Type the description for your image in the Caption field.

You have the following labels available (click the New Label button change this):

  • Equation
  • Figure
  • Table.

If you don’t want to use any of these, you can change the label by clicking the New Label button and typing a new name.

You can change the numbering of your captions using the Numbering option.

You can also exclude the label from your caption by clicking the Exclude label from caption checkbox.

Click OK and your caption will display on your page.

graphic 16

Clip Art

Although I do not recommend using clipart in a book (it has an amateur feel to it), I have included the steps here (should you really, really, feel the need to use Word’s clipart). But, you’re not going to use clipart, right?

Click the Insert menu.

Place your pointer where you want the clip art image.

image 5

Click the Clip Art button.

The Clip Art toolbar will display on the right of your screen.

Type the category or name of the clipart you want to use in the Search for field.

image 6

Click the Go button.

The clipart thumbnail images will display below.

graphic 17

Click the clip art image you want to use. The image will be placed in your book, at the position where you clicked your pointer.

graphic 18

All the options discussed above with graphic images can be applied to clipart as well.

We’re coming to end of formatting your hard copy book.  How are you feeling with the progress you’ve made?  I welcome any comments you may have with formatting your book.

1 Comment

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One response to “Format a Book in Word: Graphics

  1. Pingback: Format a Book in Word: Text Boxes & Links (ebooks) | Format Book In Word

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