Format a Book in Word: Pagination, Page and Section Breaks

By Colin Dunbar

From here we start getting to the good stuff. You will now really begin to see your book taking shape as you format your book in Word.

If you have a fictional book, it’s not necessary to make the pagination changes. The Widow/Orphan control is selected by default, and that is suitable for fiction. If you have a non-fiction book, I recommend making the other changes as detailed below.

word logo Open your saved Word file, i.e. if you’ve following the steps in this blog.

 

 

 

Setting Pagination in Word

Click the Home tab.

Open the Paragraph window, by clicking the Paragraph button in the bottom right-hand corner of the Paragraph menu frame (see below).

pagination-1 Click the Line and Page Breaks tab.

pagination-2

Widow/Orphan control. A widow is the last line of a paragraph printed by itself at the top of a page. An orphan is the first line of a paragraph printed by itself at the bottom of a page. This option is turned on by default.

Keep with next. These are for paragraphs you want to keep together on a page. This can be useful with non-fiction books, when you want your reader to keep her train of thought across pages.

Keep lines together is similar to the above feature, but will keep the last paragraph together, i.e. if your last paragraph could run over onto the next page, when you choose this option, all the lines in the paragraph will remain together. This aids reading, especially non-fiction.

Check the Widow/Orphan control (if not checked) and the Keep lines together checkboxes (for non-fiction).

Page break before. This is usually used with headings, e.g. if you always want a Heading 1 to start on a new page, then set this feature on the Heading 1 style. For example, chapters usually start on a new page.

To set this option, type “Heading 1” (you can actually type anything you like).

Select the heading and then open the Paragraph window (as above), and tick the Page break before checkbox.

We want this setting to be applicable to every Heading 1 style used in the book, thus we need to change the Style setting.

Use the steps for Setting your Base Font in the previous post.

You don’t need to use the settings shown below.

pagination-3

Section breaks

From your book design checklist, you will know how many chapters (or Parts) your book has. If you do not yet know how many chapters your book has, it’s no problem, you can insert section breaks as you go along. It just saves time if you insert all the chapter section breaks at once.

Whenever you want a different header, footer, or page layout, you need to use Section breaks.

For example, the header for each chapter is usually different, and the layout on Part dividers is different.

The following diagram illustrates where Section breaks will be inserted.

Title page
Blank page
——— SECTION BREAK ———
Half Title page
Blank page
——— SECTION BREAK ———
Copyright Notice
Blank page
——— SECTION BREAK ———
Dedication
Blank page
——— SECTION BREAK ———
Table of Contents
Blank page
——— SECTION BREAK ———
Chapter 1
Chapter 1 content
——— SECTION BREAK ———
Chapter 2
Chapter 2 content
——— SECTION BREAK ———
Chapter 3
Chapter 3 content
——— SECTION BREAK ———
PART III
——— SECTION BREAK ———
Chapter 1
Chapter 1 content
——— SECTION BREAK ———

 

Look confusing? Don’t worry; we’ll go through the steps soon.

The following places are where you’ll insert Section breaks in your book:

  • The blank page after the Title page.
  • The blank page after the Half Title page.
  • The blank page after the Copyright page.
  • The blank page after the Dedication page.
  • The blank page after the Table of Contents page.
  • The end of each Chapter (note that a new Chapter starts on a right-hand page).
  • Before and after each Part divider (if you have Parts).

Insert Page and Section Breaks

Click the Show/Hide button if it’s not turned on. You’ll see all sorts of weird symbols and spots in your document, but no need to worry – they don’t print.

show-hide

 

Anywhere on the first page type Title, press Enter and then Ctrl + Enter (to insert a manual page break). You will now have your Title page and a blank page (see example below).

first page break

With your pointer on the blank page, press Enter (i.e. you need two manual line breaks).

Click the Page Layout tab, and then open the Breaks drop-down menu.

In the Section Breaks section, click Next Page.

section 1

You will now have your Title page, a blank page, and another blank page.

first section break

You will see the Section break on your page (Show/Hide must be turned on).

section-2

On the third blank page type Half Title, press Enter, and then Ctrl + Enter.

Click the Page Layout tab, and then open the Breaks drop-down menu.

In the Section Breaks section, click Next Page.

section 1

Now you have five pages: Title, blank, Half Title, blank, blank – and on this page type Copyright. Press Enter twice.

Click the Page Layout tab, and then open the Breaks drop-down menu.

In the Section Breaks section, click Next Page.

And now you have: Title, blank, Half Title, blank, Copyright, blank.

With your pointer at the top of the sixth (last) page, press Enter.

Click the Page Layout tab, and then open the Breaks drop-down menu.

In the Section Breaks section, click Next Page.

At the top of this page type Dedication. Press Enter twice, then Ctrl + Enter.

With your pointer at the top of the eighth (last) page, press Enter.

Click the Page Layout tab, and then open the Breaks drop-down menu.

In the Section Breaks section, click Next Page.

At the top of this page type Table of Contents. Press Enter twice, then Ctrl + Enter.

With your pointer at the top of the tenth (last) page, press Enter.

Click the Page Layout tab, and then open the Breaks drop-down menu.

In the Section Breaks section, click Next Page.

At the top of this page type Chapter 1. Press Enter twice, then Ctrl + Enter.

With your pointer at the top of the thirteenth (last) page, press Enter.

Click the Page Layout tab, and then open the Breaks drop-down menu.

In the Section Breaks section, click Next Page.

Repeat the above four steps for each of your chapters.

In your example Word file, add 5 Chapters.

You should now have the following pages: Title, blank, Half Title, blank, Copyright, blank, Dedication, blank, Table of Contents, blank, Chapter 1, blank, Chapter 2, blank, Chapter 3, blank, Chapter 4, blank, Chapter 5, blank.

Section/Part Dividers

If you have Parts in your non-fiction book, you need to insert a Section break before and after the Part divider.

At the end of your chapter, press Enter to insert a manual line break. If your Chapter ends on a right-hand page, press Ctrl + Enter to add a blank page, and then proceed with the steps below.

Click the Page Layout tab, and then open the Breaks drop-down menu.

In the Section Breaks section, click Next Page.

Type the name of your part, e.g. Part 1.

Press Enter twice.

Click the Page Layout tab, and then open the Breaks drop-down menu.

In the Section Breaks section, click Next Page.

The diagram below shows the section breaks at the end of the Chapter.

part 1

The diagram below shows the section breaks at the start and end of the Part divider, and the next Chapter.

part 3

The reason we do this is because the Part divider does not have a header or footer.

Whenever you have a different or new section in your book (e.g. Front matter, Chapters, Parts, Appendix, Bibliography, etc.) each must be separated by Section breaks. The reason for this is because each will have a different header. We’ll cover this in detail later.

Check back to this post for the Book Structure.

With your page setup done, and all your sections in place, the first part of your global book design settings are done.

word logoRemember to save your example Word file. We’ll be working more on it in future posts.

 

 

 

How do you like how your book is looking so far?  Pretty neat, hey?

In the next post, I cover Headings and Headers & Footers.

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6 Comments

Filed under Paper Book

6 responses to “Format a Book in Word: Pagination, Page and Section Breaks

  1. Thankfulness to my father who stated to me concerning this web
    site, this web site is in fact remarkable.

  2. Pingback: Tell me what you need to format your book in Word | Format Book In Word

  3. Ray Steiner

    The bottom line of my doc often has an extra space between words of varying lengths that I am unable to delete. Please advise.

    • Hi Ray
      If I understand your query correctly, you have your text justified. And usually this occurs when there is a soft return at the end of the line. Place your pointer at the end of the end and press Enter (hard return). That should correct the bad spacing.

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